Tagged: enrolments

2018/19 Module Rollover

The Module Rollover for 2018/19 has been completed, and modules will soon be ready to be released to instructors. All modules due to run in 2018/19 have been rolled over and new modules have been created.

Where are my modules?

Modules will be made available to Instructors at the start of next week. A manual load of staff and student enrolments will be processed on Monday 18th June at 8am. Staff enrolments added in Banner by this time will be processed on Monday, and regular data feeds should be in place shortly after.

After the feed, to see your 2018/19 modules, change the display of modules to Showing: Everything (you may have to scroll through the list/use the Search to find them). We will switch the default displayed year on the Modules tool to 2018/19 after resit examinations.

What’s new?

2018/19 modules feature a new menu item called ‘Reading Lists’. This is an enhancement to the current Reading Lists tool in Minerva which staff use to create reading lists for their modules.

For students, the new menu item will point them to any reading lists available for that module on the Library website. If there are none, students will see a message directing them to useful Library resources instead.

For staff, the menu item will present a list of all reading lists on their module (created with the Reading Lists tool) with options to edit and instructions to delete. If the module has no reading lists, there will be instructions on how to create one or an option to confirm that the module will not have a reading list.

The method for creating reading lists is unchanged. Full guidance will be available later in the Summer.

Rollover FAQs

Instructors should be aware that not all content types can be rolled forward and modules will need tweaks or rebuilding for the new semesters.  Content items may need reordering and adaptive release rules will need to be checked, particularly if you have used dates.

Please refer to the VLE Service Rollover guide for guidance on next steps and a list of FAQs.

Please note:
Organisations aren’t rolled, organisation spaces for 17/18 need to be requested. Further information is available in the Rollover guide.

UPDATE: Minerva Data Issues

FIXED: All student enrolments for 17/18 have been now been reinstated and students will be able to access 17/18 modules as usual.

OUTSTANDING: We are still without a regular Banner feed so data will remain as it was on Tuesday evening. No new staff or student enrolments will come through over the weekend and we are working to resolve this at the start of next week.

We apologise for any inconvenience caused.

Learning Technologies Team

Minerva Data Issues

We are currently experiencing an issue with our data feeds which means that enrolments on modules and organisations will not be up-to-date.

All student enrolments for 17/18 have been disabled, meaning that access to these modules will not be possible. Enrolments to all previous years are unaffected.

The last successful feed was on Tuesday evening, so any staff or student enrolments that should have been added since then will not have come through.

We are working hard to resolve these issues and get accurate data into Minerva as soon as possible.

We apologise for any inconvenience caused.

Learning Technologies Team

How can non paid, external staff or PhD students get staff access to modules?

Non paid, external staff or PhD students often need staff access to modules to teach or grade and must get a staff IT username to use specialised tools such as Turnitin.

They will get a staff IT username which needs to be associated to a staff ID number, meaning they can be enrolled via Banner.

Faculty IT need to approve the IT user account and Central HR will have to provide the user with a Staff ID. Once this is finalised, enrolments will come from Banner overnight.

We recommend the Teaching Assistant module role for PhD Students. This allows them to edit the module/access the Grade Centre. Other roles are described in our roles guide.

Remember that if someone needs to see a module but not edit or grade, staff on the module can enrol them as a student.

Comments are welcome, however if you need help or advice please contact the IT Service Desk on tel (0113) 343 3333, or helpdesk@leeds.ac.uk.

How can PhD students get staff access to modules?

PhD students often need staff access to modules to teach or grade and must get a staff IT username to use specialised tools such as Turnitin.

The student will get a staff IT username which needs to be associated to their staff ID number, meaning they can be enrolled via Banner.

Faculty IT will have to approve the IT user account and Central HR will have to provide the user with a Staff ID. Once this is finalised, enrolments will come from Banner overnight.

We recommend the Teaching Assistant module role for PhD Students. This allows them to edit the module/access the Grade Centre. Other roles are described in our roles guide.

Remember that if the student just needs to see a module but not edit or grade, staff on the module can enrol them as a student.

Comments are welcome, however if you need help or advice please contact the IT Service Desk on tel (0113) 343 3333, or helpdesk@leeds.ac.uk.

How can PhD students get staff access to modules?

Ideally PhD students should get a staff ISS username which is associated to their payroll number. Then they can be enrolled via Banner.

If this is not possible, please contact your Faculty VLE contact or the ISS Helpdesk requesting assistance with manual enrolments for postgraduate students who need staff access. We need:

  • The student’s ISS username
  • The module code they need access to
  • Confirmation that they are a PhD student
  • Confirmation that they should have the Teaching Assistant role

We recommend the Teaching Assistant module role for PhD Students. This allows them to edit the module/access the Grade Centre. Other roles are described in our roles guide. Tell us if you want a different role.

A member of staff who teaches on the module needs to approve these enrolments. We will not enrol students without confirmation from a relevant member of staff.

Remember that if the student just needs to see a module but not edit it, staff on the module can enrol them as a student.

Comments are welcome, however if you need help or advice please contact the ISS helpdesk on tel (0113) 343 3333, or helpdesk@leeds.ac.uk.