Tagged: modules

2018/19 Module Rollover

The Module Rollover for 2018/19 has been completed, and modules will soon be ready to be released to instructors. All modules due to run in 2018/19 have been rolled over and new modules have been created.

Where are my modules?

Modules will be made available to Instructors at the start of next week. A manual load of staff and student enrolments will be processed on Monday 18th June at 8am. Staff enrolments added in Banner by this time will be processed on Monday, and regular data feeds should be in place shortly after.

After the feed, to see your 2018/19 modules, change the display of modules to Showing: Everything (you may have to scroll through the list/use the Search to find them). We will switch the default displayed year on the Modules tool to 2018/19 after resit examinations.

What’s new?

2018/19 modules feature a new menu item called ‘Reading Lists’. This is an enhancement to the current Reading Lists tool in Minerva which staff use to create reading lists for their modules.

For students, the new menu item will point them to any reading lists available for that module on the Library website. If there are none, students will see a message directing them to useful Library resources instead.

For staff, the menu item will present a list of all reading lists on their module (created with the Reading Lists tool) with options to edit and instructions to delete. If the module has no reading lists, there will be instructions on how to create one or an option to confirm that the module will not have a reading list.

The method for creating reading lists is unchanged. Full guidance will be available later in the Summer.

Rollover FAQs

Instructors should be aware that not all content types can be rolled forward and modules will need tweaks or rebuilding for the new semesters.  Content items may need reordering and adaptive release rules will need to be checked, particularly if you have used dates.

Please refer to the VLE Service Rollover guide for guidance on next steps and a list of FAQs.

Please note:
Organisations aren’t rolled, organisation spaces for 17/18 need to be requested. Further information is available in the Rollover guide.

Minerva Data Issues

We are currently experiencing an issue with our data feeds which means that enrolments on modules and organisations will not be up-to-date.

All student enrolments for 17/18 have been disabled, meaning that access to these modules will not be possible. Enrolments to all previous years are unaffected.

The last successful feed was on Tuesday evening, so any staff or student enrolments that should have been added since then will not have come through.

We are working hard to resolve these issues and get accurate data into Minerva as soon as possible.

We apologise for any inconvenience caused.

Learning Technologies Team

Staff: 17/18 modules and reminders for the new academic year

Modules for the 17/18 academic year will now show by default on the Teach tab in Minerva.  You can continue to access previous years’ modules by selecting the ‘Last Two Years or Everything’ box.

In preparation for the new academic year here are a few things you should consider, if you haven’t already:

Check your rolled over 17/18  module before you make it available to students. Remember there are some kinds of content which cannot be copied automatically and these are all listed in our rollover guide. You may have work to do.

Modules need to be made available to students so that they can access them. We have a guide for that too!

And remember the 16/17 modules are for last year’s cohort: you shouldn’t use those anymore.

Comments are welcome, however if you need help or advice please contact the IT Service Desk on tel (0113) 343 3333, or helpdesk@leeds.ac.uk.

2017 Module Rollover

The Module Rollover for 2017 has been completed.

All modules due to run in 2017/18 have been rolled over, with content copied from the previous year. Any new modules will be empty but have the standard VLE template.

Please note: Staff and Student enrolments have yet to be added to the new modules. We anticipate that enrolments will be added and maintained from some point next week. We will update you on our Blog: https://vleservice.wordpress.com, our mailing list, and our twitter feed. https://twitter.com/leedsvlesupport.

How can non paid, external staff or PhD students get staff access to modules?

Non paid, external staff or PhD students often need staff access to modules to teach or grade and must get a staff IT username to use specialised tools such as Turnitin.

They will get a staff IT username which needs to be associated to a staff ID number, meaning they can be enrolled via Banner.

Faculty IT need to approve the IT user account and Central HR will have to provide the user with a Staff ID. Once this is finalised, enrolments will come from Banner overnight.

We recommend the Teaching Assistant module role for PhD Students. This allows them to edit the module/access the Grade Centre. Other roles are described in our roles guide.

Remember that if someone needs to see a module but not edit or grade, staff on the module can enrol them as a student.

Comments are welcome, however if you need help or advice please contact the IT Service Desk on tel (0113) 343 3333, or helpdesk@leeds.ac.uk.

How can PhD students get staff access to modules?

PhD students often need staff access to modules to teach or grade and must get a staff IT username to use specialised tools such as Turnitin.

The student will get a staff IT username which needs to be associated to their staff ID number, meaning they can be enrolled via Banner.

Faculty IT will have to approve the IT user account and Central HR will have to provide the user with a Staff ID. Once this is finalised, enrolments will come from Banner overnight.

We recommend the Teaching Assistant module role for PhD Students. This allows them to edit the module/access the Grade Centre. Other roles are described in our roles guide.

Remember that if the student just needs to see a module but not edit or grade, staff on the module can enrol them as a student.

Comments are welcome, however if you need help or advice please contact the IT Service Desk on tel (0113) 343 3333, or helpdesk@leeds.ac.uk.

Staff: 16/17 modules and reminders for the new academic year

On the VLE homepage modules for the 16/17 academic year now show by default.  You can continue to access previous years’ modules by selecting the ‘Last Two Years or Everything’ box.

In preparation for the new academic year here are a few things you should consider, if you haven’t already:

Check your rolled over 16/17  module before you make it available to students. Remember there are some kinds of content which cannot be copied automatically and these are all listed in our rollover guide. You may have work to do.

Modules need to be made available to students so that they can see them. We have a guide for that too!

And remember the 15/16 modules are for last year’s cohort: you shouldn’t use those anymore.

Comments are welcome, however if you need help or advice please contact the IT Service Desk on tel (0113) 343 3333, or helpdesk@leeds.ac.uk.